Committee Duties

Drivers’ managers:

• Coordinate weekly runs for drivers and helpers, provide cover for holidays and sickness.
• Answer calls from over 55s wishing to use bus, having queries or changing plans.
• Monitor condition of bus and arrange for daily fuel and weekly cleaning inside and out.
• Arrange MOT and service as necessary.
• Ensure all drivers and helpers deal with passengers in a safe and sensitive manner.
• Organise hire of bus to suitable groups outside the project and ensure driver is eligible for bus.
• Update committee regularly on relevant information regarding bus, passengers and volunteers.
• Identify and recruit and induct drivers and helpers, ensuring their continuing progress.
• Prepare reports for committee meetings and AGM.

Chairman:

• Agree agenda for all meetings with secretary.
• Chair meetings.
• Represent the project at external meetings and with the media.
• Give report at AGM.
• Call ‘extra-ordinary’ meetings when necessary.

Secretary:

• Minute accurately all meetings and disseminate to committee members.
• Distribute agendas ahead of meetings.
• Send and receive letters and e-mails on behalf of the project.
• Organise leaving acknowledgement of drivers and helpers.

Treasurer:

• Receive and monitor daily and weekly takings.
• Deal with on-line bank accounts.
• Update committee on financial situation, bringing bank print-outs to meetings.
• Prepare annual accounts for independent examination ahead of AGM.
• Receive and acknowledge grants and donations and bank as necessary.
• Pay bills and reimburse volunteers as per claim and receipt.
• Keep financial records and balance books.
• Prepare and deliver report at AGM, answering queries as required.

All committee members:

• Join with fund raising activities.
• Attend meetings and keep updated on the project.